In this blog, we’ll explore how Microsoft’s AI-powered Copilot enhances text input in canvas apps, simplifying email writing, improving productivity, and ensuring clarity. We’ll guide you through using Copilot’s features for generating and rewriting content with tailored length and tone adjustments.
In an era where digital interactions dominate, clear and effective text input is crucial for communication, automation, and productivity. Microsoft’s Copilot is an AI-driven assistant that helps users generate well-structured, engaging, and precise text effortlessly in a canvas app. From composing professional emails to drafting informative responses, Copilot enhances the writing experience by ensuring coherence, clarity, and correctness.
Use Case – Enhancing Email Writing with Copilot
One of the most significant applications of Copilot is in email writing. Crafting an impactful email requires careful structuring, appropriate tone, and grammatical precision, all of which Copilot simplifies. Here’s how Copilot improves the email writing process:
- Generating Well-Structured Emails – Copilot helps users draft clear and concise emails with a logical flow, reducing the time spent on formatting and structuring messages.
- Ensuring Professionalism and Tone Consistency – Whether drafting a formal business email, a customer inquiry response, or an internal memo, Copilot adapts the tone and style to suit the context.
- Eliminating Errors and Enhancing Readability – With AI-powered grammar and spelling checks, Copilot refines text to make emails more polished and professional.
- Speeding Up Email Responses – Users can generate well-articulated responses in seconds, saving valuable time.
Note: You must enter the text in English. Currently, this feature only supports the English language.
How to Use the Feature:
I have created a small Canvas app to send email. I am using ‘Draft with Copilot’ feature in email body to generate well-structured and precise email by entering subject as a prompt. You can follow below steps to generate text input or rewrite text input using copilot.
1. Generate content
- Click inside a blank multiline text boxes or rich text editor in a canvas app.
- ‘Draft with Copilot’ option will appear. You can click on it to see a blank input box to enter your prompt.
- Before entering a prompt, you can choose the ‘Adjust’ option to manage length (short, medium, long) and tone (Professional, Friendly, Educational, Conversional) of the text.
- Click ‘Generate’ icon to let Copilot create text based on your input.
- Review the generated text, if you are not satisfied with the text then click on ‘Regenerate’ icon for different suggestions.
- Click ‘Looks good’ icon if satisfied, to insert the text into your text field.
B. Rewrite my text
- If you click inside a multiline text box or rich text editor in a canvas app that contains text then ‘Rewrite my text’ will also come along with ‘draft with copilot’.
- Upon clicking this option, Copilot generates well-written text for you.
- You can choose Adjust option same as generate content to define length and tone of text.
- ‘Insert below’ option is also available if you don’t want to overwrite your text.
- Review the generated text, if you are not satisfied with the text then click on ‘Regenerate’ icon for different suggestions.
- Click ‘Replace‘ icon if satisfied, to insert the text into your text field.
Conclusion
Copilot is transforming the way users generate input text. By leveraging Azure OpenAI, Copilot enhances efficiency, accuracy, and professionalism in digital communication. As AI-powered tools continue to evolve, they will play a crucial role in optimizing workflows and improving the user experience. Whether composing a formal email or responding to inquiries, Copilot ensures that every message is clear, engaging, and effective.